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Social Media
E4 expects all employees to act responsibly, exercise good judgement and respect confidentiality when communicating information on social media that identifies E4 People and clients
Using social media
E4 People expects all employees to act responsibly, exercise good judgement and respect confidentiality when communicating information on social media that identifies E4 People. We recognise that your participation in social media is a personal activity; however, as an employee you are a representative of E4 People and you have a responsibility to protect the company at all times.
Information you place on the internet can easily become available to our clients, suppliers and the general public. As an E4 People employee and representative of the company, you should always present our company in a positive light.
What is Social Media?
Social media is any online media that allows user participation and interaction. This includes but is not limited to:
- social networking sites, e.g., Facebook, Snapchat, Instagram, X, TikTok
- video and photo sharing websites, e.g., YouTube, TikTok, Instagram
- micro-blogging and activity stream sites, e.g., X, Teams, Yammer
- blogs and blogging platforms, e.g., WordPress, Blogger, Tumblr
- forums and discussion boards, e.g., Reddit, Facebook Groups/Pages, Google Groups
- online encyclopaedias, e.g., Wikipedia
- any other digital medium that allows individual users or companies to use simple publishing tools, e.g., wikis that exist now or in the future.
Social Media Activity
Social media activity means any activity undertaken on social media. This includes, but is not limited to:
- any communication made via social media
- uploading photos, videos or audio files
- making comments
- sharing social media posts of other people
- creating social media profiles
- blogging
- participating in discussion boards or forums
- managing contacts, including, adding or deleting contacts
- reporting material posted on social media sites.
Social Media Policy
The Details
Social media activity for business purposes
Social media activity carried out for business purposes means:
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social media activity carried out from a private account as our representative;
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maintaining a profile page for E4 People on any social or business networking site;
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commenting on such networking sites for and on behalf of E4 People;
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writing or contributing to a blog and/or commenting on other people’s or business’ blog posts for and on behalf of E4 People; and/or
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posting comments for and on behalf of E4 People on any public and/or private web-based forums or message boards or other internet sites.
Employees must obtain prior approval before engaging in any social media activity for business purposes.
When engaging in social media activity for business purposes, employees must:
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act in the best interests of our business at all times;
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not engage in any social media activity that may bring our business into disrepute or have a negative effect on our business;
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remain impartial, apolitical, professional and sensitive to the diversity of the public;
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not disclose personal views or opinions;
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not engage in social media activity that is discriminatory, abusive or otherwise objectionable in content;
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not make any commitment to any action or initiative on our behalf without first obtaining the appropriate approvals
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comply with all of our policies
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not disclose confidential information unless authorised to do so
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not defame or slander any person
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not breach any privacy legislation or policies
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not post photos, videos and/or voice recordings that were taken at E4 Recruitment unless the employee has permission to do so
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not infringe any other persons’ intellectual property rights (such as copyright)
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always cite or acknowledge content sources when they are known.
Social media activity for professional purposes
Social media activity for professional purposes occurs where an employee is not directly representing us but is commenting personally as an experienced person in their field.
Employees engaging in social media activity for professional purposes must:
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comply with all of the guidelines for social activity carried out for business purposes, except that they may disclose personal views and opinions (provided doing so will not harm our business)
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ensure they make it clear and provide a disclaimer that their views do not represent those of our business
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avoid commenting in depth on the activities of our business, unless it is in relation to information known to the public.
Social media activity for personal purposes
When engaging in private social media activity, employees must:
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act in the best interests of our business at all times;
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protect confidential information at all times. Online postings and conversations are not private. Please realise that what you post or comment can remain online for a long time and could be shared with others. Given that, we ask you not to disclose confidential or other proprietary information belonging or related to E4 People.
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use their own personal email to register for social media accounts. Please refrain from using your work email address to register for social media accounts unless it is for an E4 People social media account and you have approval from Management; and
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not engage in any social media activity that may bring our business into disrepute or have a negative effect on our business.
This includes where material is posted anonymously or using an alias or pseudonym. Even if employees do not identify themselves on social media as our employee, they could still be recognised as being associated with our business. Therefore, employees must ensure that they follow these guidelines even when engaging in private social media activity. Employees should not rely on a site’s security settings to guarantee privacy, as material posted in a relatively secure setting can still be copied and reproduced elsewhere.
Inappropriate use of social media
Employees must not at any time:
- access, download or transmit any kind of sexually explicit material or violent images, including graphic images of blood or gore;
- access, download or transmit information on the use or construction of weapons, explosives or other tools of violence;
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access, download or transmit any material deemed to be illegal under any state or federal law;
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access, download or transmit hate speech or racist material, racial epithets or religious bigotry;
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compromise the privacy of any person;
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disrupt the integrity of our data or information services;
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engage in film or music piracy, including by downloading or copying software or electronic files without authorisation;
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engage in unauthorised copying, digitisation or distribution of photographs from magazines, books or other copyrighted sources.
What happens if an employee breaches their obligations under this policy?
Should you be in breach of this policy, you may be subject to disciplinary actions, leading up to and including termination of your employment.