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Criminal History Statutory Declaration
A criminal history statutory declaration (stat dec) is a formal statement used to disclose an individual's criminal background. We require this from staff either as an alternative to an overseas police check or to avoid the need for a new police check.
Quick check if you're required
Is this required of me?
You may be required to complete a Stat Dec depending on the following factors:
It is needed, if..
a) Your police check was issued more than 6 months before date of submission
b) You have been a citizen or permanent resident of a country other than Australia since the age of 16
c) Your police check is older than 12 months and wish to work whilst we wait for your new police check to be issued
It's not needed, if...
Both the below apply:
a) You have not been a citizen or permanent resident of a country other than Australia since the age of 16
b) Your police check was issued in the last 6 months at date of submission
How many stat decs are required?
We require only one statutory declaration to be completed.
Please speak with your compliance officer to discuss the declaration which you must make.
Manual Stat Dec
Completing the form manually
This method works if you don’t have a MyGov account.
Digital Stat Dec
Completing the form electronically
This is suitable if you have, or can create, a MyGov account. Follow these steps to create a digital Commonwealth statutory declaration through MyGov. Please speak with your compliance officer to discuss the declaration which you must make.
Primary and Secondary ID
Who can certify my ID?
The most common places that our candidates go to get their ID certified:
- Local Chemist
- Australia Post
- Local GP
- Justice of the Peace
In Australia
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Public servant (federal, state, territory, or local) with 5+ years of service
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Teacher (full-time or part-time) at a school or tertiary institution
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Court officials: justice of the peace, judge, magistrate, bailiff, registrar, clerk, court CEO, etc.
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Commissioner for Affidavits or Declarations (depending on jurisdiction)
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Elected government representative (federal, state, territory, or local)
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Bank, credit union, or finance company officer with 5+ years of service
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Veterinary surgeon
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Accountant (member of ICA, ASA, IPA, CPA, ATMA, or NTAA)
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Minister of religion or marriage celebrant
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Members of professional bodies: Chartered Secretaries Australia, Engineers Australia (non-student), Australian Defence Force (officer, non-commissioned officer with 5+ years, warrant officer), Australasian Institute of Mining and Metallurgy
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Notary public
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Police officer
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Sheriff or sheriff’s officer
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Statutory office holder not listed elsewhere in this list
In or outside Australia
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A health practitioner who is registered in Australia: Aboriginal and Torres Strait Islander Health Practitioner, Chinese medicine practitioner, chiropractor, dental practitioner, medical practitioner, medical radiation practitioner, midwife, nurse, occupational therapist, optometrist, osteopath, paramedic, pharmacist, physiotherapist, podiatrist, psychologist.
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Legal professions: legal practitioner (includes lawyer, solicitor and barrister), patent attorney, trademarks attorney.
Important things to keep in mind…
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Copies of ID must be clear, with all details visible and legible.
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We accept scanned images, PDF’s or photo images.
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All documents must be valid at the time of submission.
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One form of photo ID must be included in your ID combination.
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Documents must be certified in person as electronic forms are not accepted.
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Documents must be certified in the last 10 years at time of submission.
Got a burning question you want answered?
Here's a few we get asked alot...
1. Can the same person who signed my ID, sign my statutory declaration?
Yes, if you choose the option to complete this form manually, we commend getting your stat dec certified with you ID documents.
2. I was a citizen/ permanent resident of a country when I was 16 but this was a long time ago. Do I still need to complete a statutory declaration?
Yes, if you were a citizen and/or permanent resident of a country other than Australia at the age of 16, you are required to declare this in your statutory declaration.
3. I already have a statutory declaration. Can I use this?
Yes, you can, if:
• It is a criminal history statutory declaration that covers the same areas as outlined in the form above.
• This has been certified in the last 6 months at submission.
4. I have a statutory declaration which was completed through another agency. Can I use this?
Unfortunately, we do not accept stat decs with agency headers. We kindly ask that you recomplete this.
5. Can I download the statutory declaration form and have someone sign it by editing the PDF?
Electronic statutory declarations are only accepted through MyGov, as outlined above. Unfortunately, we cannot accept declarations that have been digitally signed through other platforms.
6. If I fill in the statutory declaration incorrectly, can I edit this?
No, if you have entered the incorrect details onto your stat dec, you must recomplete this form. Please ensure that all information entered onto the form is correct before having it certified.
7. I have been a citizen of a country other than Australia since the age of 16, but my police check was issued in the last 6 months, do I still need to complete a statutory declaration?
Unfortunately, if you’ve entered incorrect details, you will need to complete a new statutory declaration. Please make sure all the information is correct before having it certified.